Client calls
"New employee starts soon." Short notice, often outside office hours.
§28a German Social Code IV – Instant notification
Add-on · not a payroll software replacement
Instant notifications for tax advisors & payroll offices
Friday, 5:42 PM. Your client calls. From now on, they submit themselves — you keep the mandate.
Friday · 5:42 PM
Auto Müller GmbH · Payroll
"New hire starts Monday – no social security number yet."
Today
Call interrupts payroll processing
With Sofortmelder
Employer submits independently – you see it Monday morning, calmly
The client submits via link – you see every report live in the dashboard. No integration, no tool change, no interference with your payroll.
Employer submits independently – the payroll mandate stays with you
30 seconds setup per client – no migration, no training
From €49 / month for up to 50 clients · 30 days free
Start your 30-day free trial
Questions? WhatsApp support
No credit card · No commitment · Ready immediately
Live Instant notification received
portal.sofortmelder.de/dashboard
Total clients
0
↑ +2 this week
Active clients
0
75% active
Open invitations
0
Action required
New reports
0
Today
Activity
LiveAuto Müller GmbH
Schmidt Bau GmbH
Mayer Catering
↓ This is what your law firm dashboard looks like
The central insight
Every instant notification interrupts the actual work of your firm.
The problem is not the notification itself – it is the interruption of value-creating payroll work.
Employee is ready
The clerk must react immediately. The notification cannot wait.
Payroll is interrupted
Productive, billable work stops – for a non-value-adding process.
Follow-up questions arise
Missing data (e.g. social security number) leads to repeated back-and-forth.
The solution
Sofortmelder moves this process directly to the employer.
The employer submits independently in under 60 seconds. The tax advisor is informed automatically via the dashboard – no calls, no interruption.
- No interruption
- No follow-up questions
- Automatic proof documents
- Full visibility
Clearly divided
Who does what?
Three roles, clearly separated. Everyone does exactly their part – and pays exactly their part.
Tax advisor / payroll office
This is your role
- Invite clients
- Keep the overview
- Receive copies
- Standardize processes
Costs
Monthly law firm plan
Employer
Your client
- Create instant notifications independently
- Register employees directly
- Receive confirmations
- Handle cancellations independently
Costs
Own instant notifications
Sofortmelder
The platform
- Transmission
- Documentation
- Proof documents
- Platform operations
- Availability
Service
DEUEV-compliant transmission · Servers in Germany
The employer creates and pays for their own instant notifications. The law firm keeps the overview and automatically receives a copy on request.
Most common objection – clearly answered
Why Sofortmelder if my law firm software already supports instant notifications?
The competition is not DATEV, Addison, Agenda, or another law firm system. The competition is the current process.
Today
- 01 Employee starts
- 02 Employer calls
- 03 Law firm is interrupted
- 04 Instant notification is created in the law firm
- 05 Feedback to the employer
- 06 Employee starts
With Sofortmelder
- 01 Employee starts
- 02 Employer creates the instant notification independently
- 03 Confirmation available immediately
- 04 Law firm automatically receives a copy
Payroll stays in the law firm. The instant notification stays with the employer.
Exactly where it originates.
3.2 follow-ups. 8 minutes of communication.
€0 revenue.
Per individual instant notification. Notifications originate with the employer – but still end up in the payroll office. A mandatory process with no value creation that interrupts productive payroll work.
Friday 5:42 PM
The classic call
"My new hire starts Monday." No social security number, no date of birth, no address – not even with the client. The payroll office is long gone for the weekend.
3.2x
Back and forth per notification
On average three follow-up questions per notification – spread across email, WhatsApp, and phone. None of it is billable. Pure communication without added value.
up to €25,000
Fine risk per case
Instant notification must be submitted before employment begins (§28a SGB IV). Delay = regulatory offense under §111 SGB IV – and it often lands on your desk in the end.
Friday. 5:42 PM.
Client calls: "New employee. Starts Monday."
No data. No social security number. No access.
Monday 8:00 AM:
- 3 follow-up questions
- 2 interruptions
- 1 instant notification
- €0 revenue
Short notice · outside office hours
Hires happen in the evening, on weekends, and on holidays – when the payroll office is unavailable.
Interrupts productive payroll work
Spontaneous notifications pull your clerks out of actual payroll processing – a value-adding workflow.
Scales linearly – upward
More clients = more follow-up questions. Effort grows with your business – with no natural ceiling.
Activate 3 clients this week – and the first follow-up questions stop immediately.
Start your 30-day free trialNo credit card · No commitment · Ready immediately
Clear boundaries
What Sofortmelder is not .
A specialized tool for exactly one mandatory process – nothing more. Deliberately.
No payroll processing
Wages, taxes, and filings stay in your existing software.
No client acquisition
We do not contact your clients or sell to them – they remain exclusively yours.
No software migration
No imports, exports, or interfaces – runs alongside your existing workflows.
Only instant notification
One mandatory process solved cleanly under §28a SGB IV – an add-on, not a system change.
Setup & operations
Set up once – stay relieved permanently
No WhatsApp back-and-forth. No scans. No status chasing.
No technical migration. Thirty seconds per client once – after that it runs on its own.
Create client – 30 seconds
Enter the company number, employer data loads automatically, confirm it, and setup is done.
One-time per clientSend invitation – client opens immediately
The employer receives direct access by email. No login, no password, no download, and no training effort.
Mobile · 24/7Client submits independently – avg. 3 minutes
Guided input with real-time validation. Errors are caught before sending. The payroll office sees the finished result in the dashboard without intervening.
✓ 0 follow-up questions · AutomaticYou keep the overview — without being part of the reporting flow.
No calls. No follow-up questions. No interruptions during the workday.
You still see every submission in real time in the dashboard.
No credit card · No commitment · Ready immediately
Outsource instant notification – to where it originates
The employer creates the instant notification independently. The law firm only activates access and keeps the overview from there.
Process is relocated
The employer submits digitally on their own – directly, without detouring through the office.
Office workload is reduced
No more spontaneous requests. The payroll office focuses on actual payroll processing.
Control is retained
All notifications remain traceable and visible in the law firm dashboard.
This is what the process looks like from the employer’s perspective → Instant notification for employers
This is what you see every morning.
Without having taken a single call.
Your dashboard shows all clients and activity in real time – clear, structured, and without status chasing.
KPI overview
Clients, activity, and open reports at a glance.
Status badges
See instantly which clients are active.
Activity feed
Live feed of all client actions in real time.
No callbacks
Everything runs automatically – no phone calls or follow-ups.
What payroll processing no longer needs to handle
- No more spontaneous instant notifications during the workday
- No more follow-up questions about the reporting process – no WhatsApp messages, no calls
- No more data requests – the employer enters all mandatory data independently
- Fewer errors and rejections through direct input at the source
- More focus on actual payroll processing – more capacity for value creation
Full overview – without operational work
The law firm is relieved operationally – without losing visibility.
All reports in one place
All instant notifications from all clients at a glance in the law firm dashboard.
Cancellations are traceable
Every cancellation is documented and accessible at any time.
Copy of every report
Every employer submission automatically lands as a copy and proof document in the law firm dashboard.
Optional intervention
The law firm can submit or cancel reports independently when needed.
Built with a law firm. Used in real day-to-day work.
Sofortmelder was not created in a lab – it came from a payroll office that felt the problem every single day.
AW
Anastasia Wolf
Payroll office – Miller Consulting UG
"We co-developed Sofortmelder from the start because we saw the problem in payroll processing every day. Today the process runs much more efficiently and responsibility sits directly with the employer."
Active user
AK
Alexander K.
Managing Director – Active Security GmbH
"Rollout went smoothly – our clients could use Sofortmelder right away. The law firm dashboard gives us the overview we need without having to handle every report ourselves."
Active user
Important for law firms
Sofortmelder is not a new tool for your office – it is a tool for your clients.
The law firm does not need to integrate anything, migrate anything, or learn anything new. The client uses the tool directly – you only set up access and keep full visibility in the dashboard.
Effective from 01 Jan 2026
The market is doubling.
Without your intervention.
4 new industries will be subject to instant reporting from 2026. That means more clients with more reports – and more workload if you do not have a clear process.
Hair salons
from 2026
Cosmetics
from 2026
Delivery services
from 2026
Hospitality
already active
The legislator creates the demand. Sofortmelder gives your clients the right process – before you are overwhelmed.
Simple law firm pricing
Start with 30 days free. After that, choose the right package based on the number of employers you support.
No credit card to start. Cancel monthly.
Starter
manage up to 50 employers
49 €
net / month
- Law firm dashboard
- Employers submit independently
- PDF confirmations automatically
- Email support
Start free
30 days free. Then €49 net / month.
Professional
manage up to 100 employers
99 €
net / month
- Law firm dashboard
- Employers submit independently
- Team access for your law firm
- Priority support
Start free
30 days free. Then €99 net / month.
Enterprise
manage unlimited employers
149 €
net / month
- Law firm dashboard
- Employers submit independently
- API / system integration available
- Dedicated contact person
Start free
30 days free. Then €149 net / month.
The law firm only pays for portal access.
Instant notifications and cancellations are billed separately by each employer. The law firm pays no per-report costs.
- Law firm pays monthly for dashboard access
- Employers pay for their own instant notifications
- No re-billing through the law firm required
No setup fee · Cancel monthly · No per-report costs for the law firm · No credit card
Frequently asked questions
Frequently asked questions about instant notifications for tax advisors
Do I lose payroll clients to Sofortmelder?
No. Sofortmelder is an add-on, not a payroll software replacement. We only handle the instant notification under §28a SGB IV. Payroll, contributions, consulting, annual filings – everything else stays with you. We do not contact your clients and we do not sell them anything.
Does the law firm need to integrate Sofortmelder into DATEV or Lexware?
No. Sofortmelder is fully browser-based and runs alongside DATEV, Lexware, Addison, or Sage. No import, no export, no interface needed. The client uses Sofortmelder through a link, while the law firm only grants access and sees all reports automatically in the dashboard.
How long does it take to set up a client?
About 30 seconds. Enter the company number, employer data loads automatically, send the invitation by email, and you are done. From that point on, the employer can submit instant notifications independently.
What does Sofortmelder cost, and who pays for the submissions?
The law firm subscription starts at €49 net/month (up to 50 clients), €99 net/month (up to 100 clients), or from €149 net/month (unlimited clients, optional API). It can be canceled monthly and has no setup fee. Instant notifications are paid separately by your clients. Your subscription only includes portal access.
Is Sofortmelder DEUEV-compliant?
Yes. Transmission is handled as a DEUEV-compliant digital submission. Sofortmelder is GDPR compliant and its servers are located in Germany. After each submission, the employer receives a PDF confirmation as proof.
What happens if a client does not submit on time?
The law firm sees all activity in real time in the dashboard and can step in when needed to submit on the client’s behalf. Responsibility stays clearly with the employer while the law firm keeps full visibility and the option to intervene.
Can submissions also be sent in the evening and on weekends?
Yes – 24/7, including holidays. The employer submits directly through their browser or smartphone, without login or password, as soon as the new employee starts. There is no dependency on office hours.
What exactly does the law firm see in the dashboard?
All clients, all instant notifications, and all cancellations in real time. The law firm sees which clients are active, which have not yet opened their invitation, and receives an automatic copy of every submission. If needed, the law firm can also intervene and submit itself.
Set up once – relieved for good.
The client submits.
Your law firm gets time back.
Set up your law firm now. 30 seconds per client. After that, the process runs without you.
1,400+ active employers · 50+ tax advisors & payroll offices · from €49 / month · 30 days free · cancel monthly
Start 30 days free now
Questions? WhatsApp support
No credit card · No commitment · Ready immediately